If you're running a small or mid-sized business, you've probably wondered: "Do we still need a physical server, or can we just use the cloud?" It’s a great question and the answer isn’t one-size-fits-all.
Let’s break it down!
What’s a Server, Anyway?
A server is just a powerful computer that stores files, runs applications, and lets your team share resources across your network. Traditionally, it sits in your office (usually in a room that’s always too cold).
It’s physical, it's local, and you manage the hardware, software, and backups yourself or with help from your IT provider.
What About “The Cloud”?
Cloud services (like Microsoft 365, Google Workspace, or AWS) let you do most of the same things (store files, run apps, collaborate) but online.
No big hardware investment. No server room. Everything’s hosted in secure data centers and accessed through the internet.
When a Server Might Still Make Sense:
- You use custom software that only runs locally
- You need very specific control over your environment
- Your team works entirely onsite
- You already have infrastructure that’s still under warranty and well maintained
When the Cloud Is Likely Enough:
- You want your team to work from anywhere
- You’re ready to ditch big hardware costs
- You want to scale quickly and easily
- You need built-in security and compliance tools
- You’re using tools like Microsoft 365, Google Workspace, or Dropbox daily
Or… Mix Both: A Hybrid Setup
Some businesses choose a hybrid model - a local server for a few things (like shared printers or file storage) and cloud platforms for everything else.
This setup can give you the best of both worlds - flexibility, control, and resilience.
Bonus: Don’t Forget Security
Whether you go cloud, server, or both: security matters.
Make sure you’ve got:
- Multi-factor authentication (MFA)
- Encrypted backups
- Strong access controls
- Regular patching and monitoring
If this sounds like a lot, it is. But we can help.
Not Sure What’s Right for You?
We’ll help you make sense of your current setup and guide you toward what actually makes sense for your team - not just what’s trendy.
